Alvechurch Parish Council

serving Alvechurch, Bordesley, Hopwood, Rowney Green and Weatheroak.

Staff and Councillor Training

This Staff and Councillor Training Policy outlines the training and development (or Continuous Professional Development) that staff and Councillors can expect to receive.

As the first tier of local government, parish and town councils are uniquely placed to make a major contribution to localism. If parish and town councils are to play a significant part in democracy, it is essential that councillors fully understand their role and responsibilities. Engaging in learning, training and development is essential in gaining experience and enabling both staff and councillors to understand their role and contribute fully to the democratic process.

There is a wide range of training available to local councils. Sector-specific training is delivered through a number of different mechanisms and organisations at both national and local (county) level.

Staff

Training and Development
The council recognises that its employees are its principal asset. To ensure that the council can deliver the appropriate services to the community it is essential that all employees are fully trained to perform their roles to the highest level. The responsibility for growth and development is shared between employees and the council. The council will support employees to develop the skills and experience needed for their roles and work with employees to develop their abilities; and will identify time and budgets to enable this to happen.

Performance Management
The Personnel Committee and Parish Clerk will undertake an annual appraisal with employees to review the past year’s performance, identify training or development needs, and plan for the coming year. The Parish Clerk’s appraisal will be undertaken by the Personnel Committee.

Employees are encouraged to discuss in an open and honest manner any ideas or issues they have concerning their employment. Appraisal forms can be obtained from the Parish Clerk.

Further training and refresher courses will be arranged where there is an identified need.

Councillors

On expressing an interest in joining the council:
Prospective councillors should first contact the Parish Clerk to the council confirming that he/she is interested in joining the Council or filling the vacancy. The Parish Clerk will ask the prospective Councillor to answer some qualifying/disqualifying questions. (see the Policy on The Eligibility of a Councillor procedure).

On joining the council by Election or Co-option:
All new Councillors will be given a Policy Information Pack, containing copies of the following documents:

  1. Council’s current Standing Orders and Financial Regulations & Remit of Committee Document, Statement of Internal Control Policy and a copy of the ‘approved’ Budget and most recent Monthly Payment Schedule
  2. Member/Officer Relations Protocol & Scheme of Delegation
  3. The Parish Council’s Code of Conduct, Confidentiality Agreement and Dispensation advice/guidance
  4. Complaint Procedure
  5. List of Annual Processes, Civic Event Listing, Flag Flying Dates, Councillor Surgery and In-house Audit Roster, the Council’s Action Plan and Strategic 5 year Plan
  6. Copy of the Community Emergency Plan.
  7. An index of all current Policies and Procedures (electronic copy supplied via USB stick)
  8. A copy of The Good Councillors Guide & Guide to Good Employment Practice
  9. The Essential Trustee Guidance & Trust governing documentation
  10. A timetable of all the scheduled Council and Trust meetings for the year

Background
Councillors are from a range of diverse backgrounds and bring different and valuable skills to the role. Despite this, few new Councillors have extensive knowledge of the system of local government, how a council works or the full range of their roles and responsibilities.

From their first council meeting Councillors will be required to make important decisions on behalf of their communities and take responsibility for those decisions. Those decisions often involve significant use of public money, assets or natural resources. It is important that Councillors have, or may quickly attain, a clear understanding of the system of local government, how their council works and the full range of their roles and responsibilities. It is equally important that all councillors have ongoing opportunities to undertake appropriate skills development and training in areas needed to assist them to carry out their role effectively.

Training courses:
Many of the recommended training courses are run by the Worcestershire Association of Local Councils. The Parish Council will pay for any training involved/required.

The following training is required for new councillors:

  1. Essential Councillor Training (Councillor Fundamentals) – This must be completed within 6 months of attaining office.
  2. General Power Of Competence Training (as appropriate)
  3. Any Councillor training, such as provided by WALC (see WALC Circulars sent via email by the Clerk for future training courses)

Further development:

  1. Chairmanship Training (as applicable and with 2 months of post appointment)
  2. Planning Training
  3. Finance Training
  4. Refresher courses for all councillors where appropriate.

Other sources of support:

  1. Working closely with another councillor acting as a mentor for at least the first six months of office
  2. Reading through council agendas and minutes of meetings and asking members of staff for an explanation or clarification of the various terms used
  3. Reading the various council sector publications that the council subscribes to

Notification of Training Opportunities to Councillors

Any training or educational opportunities for Councillors will be notified to councillors by email or via the WALC circular. If a Councillor wishes to attend a certain training course they are to let the Parish Clerk know as soon as possible in order that a place may be booked.

If a Councillor is booked onto training that the council is paying for, the member is required to attend or will be expected to cover the respective cost (as per the council non-attendance policy)

Training/Qualifications Held

Employee

Employee Training Courses
NameCourseDate Of Training
Mrs J Smailes – Clerk/RFO (Link to Fellow – SLCC)
(Note:  To retain ‘Fellowship’ status the Clerk is required to demonstrate ongoing Continuous Professional Development which is monitored by the SLCC)
Working With Your Council
Oct 2007
Certificate In Local Council AdministrationDec 2007
CILCA – Section 7, General Power of CompetenceApril 2012
FdA – Community Engagement (Merit)Sept 2013
IOSHJune 2013
NEBOSHAugust 2014
Risk & Safety Management (Specialist Member)June 2014
MSc – Entrepreneurial Leadership (Honours)July 2016
(refresher) Emergency First Aid at Work /Defib TrainingApril 2022
(refresher) Attendance @ Chairmanship TrainingJune 2022
On your Marks ClerksFeb 2023
Code of Conduct Training (Provided by BDC’s Monitoring Officer)June 2023
Plus ongoing mentoring of employees/reading of Clerk’s Magazine etc (Re. CPD Points)Ongoing
SLCC Practitioners Conference Attendance – Ongoing (Annual)Pending – Oct 2023
Mrs Fay Murphy – Assistant ClerkILCA Oct 2021
Emergency First Aid at Work /Defib TrainingApril 2022
ROSPANov 2022
Level II Applied Turf CultureApril 2023
Football Grounds MaintenanceApril 2023
Emergency First Aid at Work /Defib TrainingApril 2022
CILCA May 2022 – Ongoing (Mentored by APC’s Clerk)
ILCA-CILCA May 2022
Code of Conduct Training (Provided by BDC’s Monitoring Officer)June 2023
Attendance @ Chairmanship TrainingJune 2022
SLCC Practitioners Conference Attendance – Ongoing (Annual)Pending – Oct 2023
On your Marks Clerks Feb 2023
Mr Matthew Evans – Groundsman/CaretakerIOSHMarch 2022
Emergency First Aid at Work /Defib TrainingApril 2022
ROSPANov 2022
Level 2 Applied Turf CultureApril 2023
Football Grounds MaintenanceApril 2023
LANTRA – Expires Dec 2031

Members Training Sessions

Councillor

Councillor Training Courses
NameCourseDate Of Training
Cllrs; Freeman, Shepherd, Thornton & WisemanPlanning Training (provided by BDC)July 2023
Cllrs; Cutress, Lambert, Shepherd & ThorntonNew Member Induction Training / Finance training on ‘in-house’ processesJune/July 2023
All MembersCode of Conduct Training by Bromsgrove DCJune/July 2023 
All Members
(In-house)
Welcome Pack/USB (Containing: Governing Documents, Financial info etc) – MASTER COPY available to view at Parish OfficeMay 2023
Cllr P Edwards(NALC) – What Local Council’s can do about Emergency PlanningMarch 2023
All Members
(In-house)
Finance/Budget (and Policy, Budget Precept stages)Oct 2022
Cllr R Bailes
Cllr P Edwards
Cllr K Wiseman
(WALC) An Introduction to Local CouncilOctober 2022
Cllr Bailes
Cllr Worrall
(WALC) Refresher – Chairmanship TrainingJune 2022
Cllr Bailes
Cllr Lewis
Cllr Williams
Emergency First Aid at Work /Defib TrainingApril 2022
All Members
(In-house)
Finance/Budget (and Policy, Budget Precept stages)Oct 2021